BOARD OF DIRECTORS
50. (a) The Board shall consist of a President, Vice President and seven (7) Ordinary directors provided that the President and four (4) Ordinary Directors shall be financial members of the Cronulla-Sutherland District Rugby League Football Club Limited and/or the Cronulla-Caringbah Junior Rugby League Football Club Inc.
(b) The Board shall be elected biennially at each Biennial General Meeting of the Club in accordance with this Constitution.
51. Subject to Rule 52, only Life members and the following financial members shall be entitled to stand for and be elected or appointed to the Board:
(a) Club members; and
(b) Perpetual members;
(c) Senior members.
52. A member who is an employee or who is currently under suspension pursuant to Rule 41 shall not be eligible to stand for or be elected to the Board.
ELECTION OF BOARD
53. The election by ballot of the Board shall be conducted in the following manner:
(a) Notice of the date and time of the last day for receiving nominations for office, shall be prominently posted on the Club Notice Board at least fifty (50) days prior to the date fixed for the Biennial General Meeting and shall remain on the Club Notice Board until nominations close.
(b) Nominations shall close on the day that is thirty-five (35) days prior to the date fixed for the Biennial General Meeting.
(c) Nominations for election to the offices of President and director shall be made in writing and signed by two Club members, Perpetual members, Senior members or Life members and by the nominee who shall thereby signify his or her consent to the nomination.
(d) An eligible member may be nominated for more than one office.
(e) Each candidate will have the opportunity to submit within seven (7) days after the closing date for nominations provided in paragraph (b) of this Rule 53 a photograph and resume not exceeding 300 words stating his or her qualifications and their reasons for standing for election to the Board. This offer shall appear on the nomination form. A booklet containing this information shall be forwarded to all members prior to the commencement of voting.
(f) After nominations have closed, the Secretary shall post the name of the candidate and his or her proposers on the Club Notice Board. The list shall distinguish in separate columns the nominees who are members of the Cronulla-Sutherland District Rugby League Football Club Limited and/or the Cronulla-Caringbah Junior Rugby League Football Club Inc. Any challenge as to the formality or validity of any nomination shall be determined by the President whose decision shall be final.
(g) If the full number of candidates for the various positions on the Board is not nominated then those candidates who are nominated shall be declared elected to the relevant positions and additional nominations may with the consent of the nominee or nominees be made at the meeting for the position not so filled.
(h) If there be only the requisite number nominated for the various positions those candidates shall be declared duly elected.
(i) If there be more than the required number nominated for any position an election by secret ballot shall take place in respect of that position.
(j) If a member who has been nominated for more than one office is elected to a senior office, the member shall be eliminated from the election for the junior office. For the purposes of this Rule 53 the order of seniority of shall be:
(i) Firstly - President
(ii) Secondly - Ordinary Director
(k) The Board shall appoint a Returning Officer to take charge of the ballot.
(l) The Returning Officer shall supervise the issue of ballot papers, the safe custody of ballot papers returned, the examination of ballot papers, the counting of votes and shall report the result of the ballot to the meeting.
(m) At least six (6) days prior to the date fixed for the Biennial General Meeting, ballot papers bearing the names of all candidates for each contested office shall be available for every member entitled to vote in the election of the board.
The order in which names appear on the ballot paper shall be determined by lot.
(o) The ballot shall close at 4:00pm on the day preceding the date fixed for the Biennial General Meeting. However, the ballot shall not be closed at that time unless it has been open to members for at least thirty (30) hours and if it has not it will remain open until that period of time is reached.
(p) Members shall record their vote in such manner as may be prescribed by the Board from time to time. Failure to comply with those requirements shall render the vote invalid.
(q) The decision of the Returning Officer as to the formality or informality of any vote shall be final.
(r) The Director who receives the most number of votes in the election of directors shall be appointed as the Vice President.
(s) In the event of an equality of votes, the Returning Officer shall draw lots between the candidates and the candidate who is drawn first shall be declared elected to that position.
(t) The Board shall have the power to make by-laws regulating all matters in connection with the election of the Board that are not inconsistent with this Rule 53.
ELECTIONEERING
54. (a) No member shall issue or distribute within the premises or the surrounding precincts of the Club any “how to vote ticket” or any written material advocating either for or against the election of any candidate or candidates for the Board of the Club.
(b) Any breach of paragraph (a) of this Rule 54 shall be deemed to be conduct prejudicial to the interests of the Club for the purposes of Rule 41.