It’s great to hear someone who appreciates the fact we are member owned and do have a vote! Not many do
Unfortunately, the quick answer is that I don't think you can vote by proxy. I believe that after Covid finished, you have to be physically present to vote at the elections (before the AGM), or to vote on motions during the AGM. I believe this is part of government legislation (Registered Clubs Act). Generally this is designed to stop clubs being taken over.
The system is also very complex, due to the history. There are two types of boards/elections (leagues club and football club), and three types of membership. Below is my understanding, but I can't guarantee everything is correct.
Membership types:
- 1) The annual football ticketed/non-ticketed memberships (season passes) which go on sale soon in October.
- These don't give you any voting rights by themselves.
- 2) Leagues Club membership (CRONULLA-SUTHERLAND LEAGUES CLUB LIMITED)
- This is when you pay like $10 a year to join the physical leagues club at Kareela or (one day again), Woolooware.
- I believe you have to be a leagues club member for three years to vote in leagues club elections and AGMs
- 3) Football Club membership ("CRONULLA-SUTHERLAND DISTRICT RUGBY LEAGUE FOOTBALL CLUB")
- When you buy your memberships in October, you can choose the "Voting Rights" add-on. This gives you the right to vote in the "football club" elections and AGMs
- I believe, similar to above, you need to be a "Voting Rights" member (football club member) for three years to vote in the "football club" elections and AGMs.
I think only the club's lawyers know exactly how it all works, but in practice, the Leagues Club and the Football Club boards are basically the same:
- You vote for the directors at the same time (maybe on two separate sheets of paper), and in practice, the directors of each are generally the same. There hasn't been an election for ages
- When you have an AGM, the main Leagues Club AGM is held first and generally goes for around 1-2 hours. The Football Club meeting is held after and is generally wrapped up within half an hour (it mostly covers similar ground). Often it involves confirming similar motions (e.g. life memberships of both clubs)
I've attached sample AGM notices which give a little more detail.
You can also find the last publicly available Leagues Club Constitution PDF here:
There have however been multiple changes since then, most of them fairly procedural.
But yeah the club is the ultimate source of information here. Possibly the Leagues Club might be better to contact:
https://sharksatkareela.com.au/contact-us/